Legal

Terms and Conditions

Last updated: June 23, 2026

These Terms of Service describe how customers may use HireFlow, an early-stage recruiting workflow and AI-assisted resume screening product available at hireflow.dev. By creating an account or using the service, you agree to these terms.

Lawful hiring use

Use HireFlow only for lawful recruiting, candidate review, and hiring workflows. You are responsible for complying with employment, privacy, anti-discrimination, data protection, notice, consent, and recordkeeping obligations that apply to your organization and candidates.

Account responsibility

You are responsible for activity under your account, keeping login credentials secure, and ensuring authorized users follow these terms. Tell us promptly if you believe an account has been misused or compromised.

Permission to upload and process candidate data

You represent that you have appropriate permission or another lawful basis to upload resumes, job descriptions, notes, candidate contact details, and other recruiting content to HireFlow. You authorize HireFlow and its service providers to process that content as needed to provide the requested workflows.

AI-assisted outputs

HireFlow uses AI-assisted analysis to compare resumes against job descriptions. Outputs may include scores, summaries, strengths, gaps, skills, recent experience, missing requirements, and recommendations. These outputs are decision support, not final or automated hiring decisions. Recruiters and hiring managers must independently review recommendations before making hiring, rejection, interview, or shortlist decisions. HireFlow should not be used as the sole basis for employment decisions.

Acceptable use

Do not use HireFlow to break the law, discriminate unlawfully, upload data you are not allowed to process, attempt to access other customers’ data, disrupt the service, reverse engineer the product, scrape the platform, or use outputs in a misleading way.

Customer content and product ownership

You retain ownership of your job descriptions, uploaded resumes, candidate data, workflow content, and recruiting decisions. HireFlow retains ownership of the platform, software, designs, branding, documentation, and other product materials. You may not copy, resell, or create a competing service from HireFlow materials except as allowed by law.

Service availability and changes

HireFlow is preparing for launch and may change as we improve reliability, onboarding, billing, and product workflows. We aim to provide a useful and reliable service, but availability, features, limits, and beta functionality may change over time.

Payments and subscriptions

If you choose a paid plan, billing, renewal, cancellation, trials, taxes, and payment handling are governed by the plan terms shown at checkout and by any payment provider terms that apply. You are responsible for keeping billing information accurate. Cancelling a subscription prevents future renewals. Payments are non-refundable except where applicable law requires otherwise.

Suspension and termination

We may suspend or terminate access if an account creates security risk, violates these terms, causes payment issues, or misuses the service. You may stop using HireFlow at any time and may contact us about account deletion or data handling requests.

Disclaimers and limitation of liability

HireFlow is provided with reasonable care for an early-stage SaaS product, but we do not promise uninterrupted service, error-free AI output, or that every candidate signal will be complete or correct. To the extent permitted by law, HireFlow is not liable for indirect, incidental, special, consequential, or punitive damages. Our aggregate liability for claims relating to the service is limited to the fees paid to HireFlow for the service during the 12 months before the event giving rise to the claim.

Contact

Questions about these terms, deletion requests, or account concerns can be sent to Hello@hireflow.dev.